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Writing an Employee Handbook
Writing an Employee Handbook

Tips, tricks, and resources to guide you through creating your Employee Handbook.

Kellie Lail avatar
Written by Kellie Lail
Updated over a week ago

We never want to consider the unexpected or unpleasantness that comes with an employee leaving our company. We also don’t want to think about firing or reprimanding an employee. Despite the discomfort of those possibilities, we should always be prepared to know what to do in those situations to eliminate added stress.

**Always consult your HR professional and employment attorney to ensure your employee handbook follows all state and federal laws.**

What is an employee handbook?

An employee handbook is a guidebook that tells employees everything they need to know about working at your company. It covers the company's culture, rules and policies, and benefits. It's like a roadmap to help employees navigate the organization, and it's an essential tool for ensuring everyone is on the same page.

New employees typically review the employee handbook as part of the onboarding and training process.

What is the benefit of writing an employee handbook?

An employee handbook is helpful for everyone involved. It helps employees understand expectations and sets clear guidelines for behavior and performance. It can protect the company from legal issues and help new employees get up to speed quickly. Plus, it's a great way to promote the company's culture and values while sharing important information about HR policies and benefits.

How often should your employee handbook be reviewed?

You should review your employee handbook annually to see if it needs to be revised or updated due to state or federal laws.

**As stated above, consult your HR professional and employment attorney to stay up-to-date.**

What should you include in your employee handbook?

  • “About Us” Section

    • A brief history of your company

    • Vision and mission statement

  • Employment Basics

    • Employment Classifications

    • Equal Employment Opportunity

    • Background Checks

    • Referrals

    • Attendance

  • Workplace Policies

    • Confidentiality

    • Harassment, discrimination, or violence

    • Workplace Safety and Health

  • Code of Conduct

    • Dress code

    • Cyber security and digital devices

      • Internet usage

      • Cell phone

      • Corporate email

      • Social media

    • Conflict of interest

    • Employee relationships

      • Fraternization

      • Employment of relatives

    • Workplace visitors

    • Solicitation and distribution

  • Compensation and development

    • Compensation status

      • Overtime

    • Payroll

    • Performance management

      • Expectations on how managers lead employees

    • Employee training and development

  • Benefits and Perks

    • Employee health

    • Workers’ compensation

    • Work from home

      • Remote working

    • Employee expenses

    • Company car

    • Parking

    • Company-issued equipment

  • Working hours, Time Off, Leave

    • Working hours

    • Overtime

    • Paid time off (PTO)

    • Holidays

    • Sick leave

      • Long-term illness

    • Bereavement leave

    • Jury duty and voting

    • Parental leave

      • Paternity and maternity leave

  • Exit Policy

    • Disciplinary action

    • Termination of employment

    • Resignation

    • Returning Company Property

    • References

    • Exit Interview

  • Employee Acknowledgement and Signature

Resources to assist you in creating your employee handbook:

If you have any additional questions regarding this article please feel free to reach out, we are here to help.

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