We never want to consider the unexpected or unpleasantness that comes with an employee leaving our company. We also don’t want to think about firing or reprimanding an employee. Despite the discomfort of those possibilities, we should always be prepared to know what to do in those situations to eliminate added stress.
**Always consult your HR professional and employment attorney to ensure your employee handbook follows all state and federal laws.**
What is an employee handbook?
An employee handbook is a guidebook that tells employees everything they need to know about working at your company. It covers the company's culture, rules and policies, and benefits. It's like a roadmap to help employees navigate the organization, and it's an essential tool for ensuring everyone is on the same page.
New employees typically review the employee handbook as part of the onboarding and training process.
What is the benefit of writing an employee handbook?
An employee handbook is helpful for everyone involved. It helps employees understand expectations and sets clear guidelines for behavior and performance. It can protect the company from legal issues and help new employees get up to speed quickly. Plus, it's a great way to promote the company's culture and values while sharing important information about HR policies and benefits.
How often should your employee handbook be reviewed?
You should review your employee handbook annually to see if it needs to be revised or updated due to state or federal laws.
**As stated above, consult your HR professional and employment attorney to stay up-to-date.**
What should you include in your employee handbook?
“About Us” Section
A brief history of your company
Vision and mission statement
Employment Basics
Employment Classifications
Equal Employment Opportunity
Background Checks
Referrals
Attendance
Workplace Policies
Confidentiality
Harassment, discrimination, or violence
Workplace Safety and Health
Code of Conduct
Dress code
Cyber security and digital devices
Internet usage
Cell phone
Corporate email
Social media
Conflict of interest
Employee relationships
Fraternization
Employment of relatives
Workplace visitors
Solicitation and distribution
Compensation and development
Compensation status
Overtime
Payroll
Performance management
Expectations on how managers lead employees
Employee training and development
Benefits and Perks
Employee health
Workers’ compensation
Work from home
Remote working
Employee expenses
Company car
Parking
Company-issued equipment
Working hours, Time Off, Leave
Working hours
Overtime
Paid time off (PTO)
Holidays
Sick leave
Long-term illness
Bereavement leave
Jury duty and voting
Parental leave
Paternity and maternity leave
Exit Policy
Disciplinary action
Termination of employment
Resignation
Returning Company Property
References
Exit Interview
Employee Acknowledgement and Signature
Resources to assist you in creating your employee handbook:
U.S. Department of Labor. Research Laws about equal employment opportunity, family and medical leave, etc. Stay compliant at the state and federal levels.
Occupational Safety and Health Administration (OSHA). Employer responsibilities for providing a safe workplace.
Society for Human Resource Management (SHRM). Paying members: employee handbook template
If you have any additional questions regarding this article please feel free to reach out, we are here to help.
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